1 – Introduction
SRL JAMES ANDERSON, whose head office is located at 1435 Mont-Saint-Guibert, Rue Emile Francqui, 7 and registered with the Banque Carrefour des Entreprises under the company number 0738.538.006, attaches great importance to the collection and secure, transparent and confidential processing of your personal data.
The aim is to protect the data of our prospects, customers, subcontractors and suppliers, in particular, against loss, violations, errors, unauthorized access or unauthorized processing.
With this data protection information note, which supplements our general terms and conditions of sale, we would like to inform you about the collection and processing of your personal data, in compliance with the legal provisions. We ask that you read this data protection notice carefully, as it contains important information about how and why we process your personal data.
By accepting the general conditions of sale, or any other work provided by SRL JAMES ANDERSON, the customer expressly accepts the application of the following clauses concerning the processing of personal data.
By communicating your personal data, you explicitly declare that you have read this data protection information notice and you explicitly accept the content as well as the processing itself.
2 – Scope
This data protection information note concerns all the services provided by SRL JAMES ANDERSON in terms of IT – services and sale of equipment – but also in terms of media and creations.
3 – Data controller and his commitments
SRL JAMES ANDERSON, described above, is responsible for processing your personal data.
In the collection and processing of your personal data, we comply with Belgian legislation on the protection of personal data, as well as the General Data Protection Regulation (GDPR) from its entry into force on 25 May 2018.
4 – Purposes of the processing of personal data
Depending on your activities and the relationship maintained with SRL JAMES ANDERSON, you will provide us with the following personal data: your identity data and your contact details (name, title, address, address, e-mail address, telephone number, GSM ).
In order to be able to use certain services offered via the website, you must, where necessary, provide us with certain personal data, such as, among other things, your name, e-mail address and telephone number. Personal data is collected and processed on the basis of electronic forms to be completed.
The data collected by SRL JAMES ANDERSON via the website are communicated voluntarily by you, via the “Contact” form. You are under no obligation to provide this data.
If you contact SRL JAMES ANDERSON by e-mail for information or to request information, SRL JAMES ANDERSON automatically obtains certain personal data. This data will be used to reply to your message. They may also be recorded in a user database, to which the provisions of the Data Protection Regulations apply.
We take the liberty of informing you that you are responsible for all the data you provide to us and we rely on their accuracy. If your data is no longer up to date, we ask that you notify us immediately.
4.1. Data of customers, suppliers and subcontractors
As part of our services and activities, we collect and process the identity data and contact details of our customers, principals, their staff, collaborators, agents and any other useful contact person.
The purposes of this processing are:
- the execution of agreements with our customers,
- customer management;
- accounting and;
- direct prospecting activities, such as sending promotional or commercial information.
- The legal bases are:
- the performance of a contract;
- compliance with legal and regulatory obligations; and/or our legitimate interest.
4.2. Personnel data
We process the personal data of our employees in the context of our personnel management and salary management. Given its specific nature, this processing is dealt with in more detail in a Data Protection Policy for workers.
4.3. Data from our suppliers and subcontractors
We collect and process the identity data and contact details of our suppliers and subcontractors, as well as their possible (sub)subcontractor(s), their staff, collaborators, agents and any other useful contact person.
The purposes of this processing are:
- the execution of agreements with our suppliers and subcontractors,
- management of suppliers/subcontractors,
- accounting and direct prospecting activities, such as sending promotional or commercial information.
The legal bases are:
- the execution of the contract,
- compliance with legal and regulatory obligations (such as mandatory electronic attendance registration, attendance list or other obligations during public contracts, etc.) and/or our legitimate interest (such as for direct prospecting ).
4.4 Other data
In addition to data of customers, suppliers, subcontractors and staff, we also process personal data of other people, such as new customers/prospects, useful contacts within our sector, networking contacts, etc. . The purposes of this processing are in the interest of our activities, direct marketing and public relations. The legal basis is our legitimate interest or in some cases the performance of a contract.
5 – Duration of treatment
Personal data is stored and processed by SRL JAMES ANDERSON for a period necessary depending on the purposes of the processing and the relationship (contractual or not) between us.
The data of customers and suppliers or subcontractors will, in any case, be removed from our systems after a period of 2 years, after termination of the contract, or after the end of the project, except with regard to data to personal data which we are obliged to keep for longer on the basis of specific legislation or in the event of an ongoing dispute for which the personal data is necessary.
6 – Rights
In accordance with and under the conditions of Belgian data protection legislation and the provisions of the General Data Protection Regulation, we inform you that you have the following rights:
Right of access: you have the right to see the data we hold about you free of charge and to check for what purposes it is used.
Right of rectification: you have the right to obtain rectification (correction) of erroneous personal data concerning you, as well as the right to complete incomplete personal data.
Right to be forgotten or to limit data: you have the right to ask us to erase the personal data concerning you as well as to limit the processing of this data in the circumstances and under the conditions stipulated in the general regulations of data protection. We may refuse the erasure or restriction of data necessary for us for salary processing, the fulfillment of a legal obligation, the performance of the employment contract or our legitimate interest, insofar as this data is necessary for the purposes for which they were collected.
Right to data portability: you have the right to receive the personal data concerning you that you have provided to us, in a structured, commonly used and machine-readable format. You have the right to transmit this data to another controller.
Right of opposition: you have the right to oppose the processing of your personal data for serious and legitimate reasons. However, you cannot object to the processing of data necessary for us to fulfill a legal obligation, the performance of the employment contract or our legitimate interest, provided that this data is necessary for the purposes for which it was been collected.
Right to withdraw consent: If the processing of personal data is based on prior consent, you have the right to withdraw that consent. This personal data will then only be processed if we have another legal basis.
Automated decisions and profiling: we confirm that the processing of personal data does not include profiling and that you will not be subject to fully automated decisions.
You can exercise the aforementioned rights by contacting SRL JAMES ANDERSON. The contact person is Mr James Anderson whose contact details are: Rue Emile Francqui, 7 at 1435 Mont-Saint-Guibert, contact@jamesandco.be
We make every effort to ensure meticulous and legitimate processing of personal data concerning you, in accordance with applicable regulations. However, if you believe that your rights have not been respected and that you believe that your concerns are not listened to within our company, you are free to file a complaint with the Commission for the Protection of Privacy.
You can also take legal action, if you are if you suffer any damage caused by the processing of your personal data.
7 – Cookies
Cookies are information saved on your terminal (smartphone, computer, etc.) which help you when browsing our website.
Here are some details about our use of cookies:
- We use certain cookies to remember your settings and preferences, such as the chosen language and your privacy settings.
- We also use them to protect us from attacks because they allow us, for example, to identify hacking or spam attempts targeting the site.
- We use it to analyze and improve site audiences with Google Analytics. This tool communicates to us, for example, your IP address when you connect, the date and time of access to the site, the pages consulted, the type of browser used, the platform and/or the operating system used. For more information, we advise you to read the Google Privacy Policy.
SRL JAMES ANDERSON undertakes not to disclose to a third party the habits and preferences collected by cookies on our website.
By configuring your browser appropriately, know that you are free to refuse them.
8 – Data transfers to third parties
Certain personal data of Workers collected by the Employer will be transferred to and may be processed by third parties, such as our IT provider, accountant, auditor, as well as by the government.
The workers, managers and/or representatives of the aforementioned service providers or institutions, as well as the specialized service providers designated by them, are required to respect the confidential nature of your personal data and may only use this data for the purposes for which they were provided.
If necessary, personal data may be transmitted to other third parties. This may be done in the event of a partial or complete reorganization on our part, if our activities are transferred or in the event of a declaration of bankruptcy. It is also possible that the personal data will have to be transferred because of an injunction or in order to fulfill a particular legal obligation. In this case, we will make every effort to inform you in advance of this communication to other third parties. You acknowledge and understand, however, that under certain circumstances this may not always be technically or commercially feasible, or that legal limitations may apply.
Under no circumstances will we sell your personal data, nor will we make it available to direct marketing agencies or similar service providers, except with your prior consent.
9 – Technical and organizational measures
We will take technical and organizational measures to process the data at a sufficient level of security and to protect the personal data against any destruction, loss, falsification, unauthorized access or notifications to third parties by mistake, as well as any processing not permission for this data.
Under no circumstances can SRL JAMES ANDERSON be held liable for any direct or indirect damage caused by incorrect or unlawful use of personal data by a third party.
10 – Access by third parties
With a view to processing your personal data, we authorize access to your personal data to our employees, collaborators and agents. We guarantee a similar level of protection by imposing contractual obligations on these workers, collaborators and agents, similar to those described in the Data Protection Notice.
11 – Do you have any questions?
If you have any questions regarding the collection and processing of your personal data after reading this data protection notice, you can contact Mr. James Anderson:
- by post: Rue Emile Francqui, 7 at 1435 Mont-Saint-Guibert;
- by email: contact@jamesandco.be